Hunt Institute Request to Artists

As part of a multi-year photography initiative at the Hunt Institute for Botanical Documentation, we are working to photograph our entire Art collection. These photos are primarily for in-house purposes, but we would like to add small, 100 dpi thumbnails of the artwork to our Catalogue of the Botanical Art Collection at the Hunt Institute database (http://huntbot.andrew.cmu.edu/HIBD/Departments/Databases.shtml). These thumbnails will be of low-resolution, unable to be reproduced and still protected by copyright where applicable. Adding thumbnails of the 29,470 works in our Art collection to our online database not only will provide helpful information for researchers but also will give potential visitors and scholars the opportunity to see amazing examples of botanical art by historical masters and leading contemporary artists. To date we have photographed and added thumbnails for several collections that are out of copyright or are otherwise in the public domain.

Because this is a use not covered in the original donation or purchase agreement prior to 2010, we would like to contact all living artists (or their heirs) who have work in our collection to request permission to include thumbnail images in our database. We ask that any artist who has participated in our International Exhibition of Botanical Art & Illustration series prior to the 13th International in 2010 and whose work is in our collection please contact:

Carrie Roy
Assistant Curator of Art
Hunt Institute for Botanical Documentation
5th Floor, Hunt Library
4909 Frew Street
Carnegie Mellon University
Pittsburgh, PA 15213
Telephone: 412-268-3035
Fax: 412-268-5677
Email: croy@andrew.cmu.edu

stating either “Yes, I grant permission for a thumbnail of my artwork to be included on the Web site” or “No, I do not wish for my artwork to have a thumbnail on the Web site.” Be sure to include updated contact information so that we can include it in our private records and contact you should there be any request involving your work.

Feel free to contact us with any questions you have about this issue, and please note that this is a multi-year project involving both a Web site re-design and extensive photography. Photos will be uploaded to the Web site in stages, and we cannot give an exact date for when any single artwork will appear.